Dulwich Hamlet Supporters’ Trust
(Dulwich Hamlet Football Community Mutual Ltd)

Board Meeting Minutes
Monday, 21 July, 2014, 7.00 pm

Venue – The Board Room, Dulwich Hamlet FC, London SE22

Present: Eddie Muraszko, Mark Panton, Duncan Hart, Guy Grater, Jack Bagnall, Andy Greig, Robert Molloy, James Masini, Darren McCreedy, 

1.	Presentation by Hadley Property Group on proposed development and discussion with board members. See separate attachment.

Meeting addressed by Mishi Morath on community work being done and proposed by the football club and the Trust

MM expressed strong enthusiasm about the work that the Trust, led by GG, has carried out recently.  MM confirmed Hadley had agreed to a number of the proposals put forward, including four free tickets for the home game v Lewes on 23 August for all people who signed up at the two recent community events and other outreach conducted by the Board during the summer.  

EM raised issue of people not being available for a particular game.  However MM stressed need to keep it simple.  The overall response to the offer can be monitored by keeping the tickets at the turnstiles of those who come to the game.  Tickets to the Lewes game to be emailed to those on the list. If people replied to the email and said they are not able to make that game, and could attend another, then we would point them to the Non league Day free entrance game.   

 GG  

Hadley have promised we can throw open the gates for free on 6 September on Non-League Day.  MM has suggested that everyone that comes through the turnstiles is recorded as we may be able to beat the record attendance at this ground (v Southport).  Supporters will also be encouraged to support the Mayor of Southwark’s charity by donating through buckets that will be available at that game.  Southwark councillors will be invited to attend.  We need to maximise the publicity around this game.  MM would discuss with Hadley whether they wish to produce a free programme for this game and give them the opportunity to champion their plans for Champion Hill.  This could also include some entertainment.  DM to look into whether a local samba band could play as people come in.

 DM, MM

Hadley has agreed to a Pay What You Like Day.  The date for this game has yet to be finalised.

JM raised issue of placating existing season ticket holders with some sort of offer.  MM suggested there may be an offer of four free tickets to the season ticket holders for their friends and family to a particular game.  MM will speak with the Football Committee and get back to us.        
ACTION MM
MM also mentioned Council Day, where council employees are allowed in if they show their council ID.  The date for this game is yet to be finalised.

Also a Student Day that will be a free game for all students.  We need to establish contacts with student groups and universities to promote this idea.  The date for this game is yet to be finalised.  It was suggested this should be scheduled during Fresher’s week, or shortly after.

Finally, a date will also be agreed to invite all shareholders from the Ivy House in Nunhead for a free game.  This is London’s first co-operatively owned pub.  The Ivy House will be sponsoring the club next season.

MM will speak with the Football Committee to let us know the dates for these additional promotions.
ACTION MM    

We can give out free tickets for a certain specific game for any organisation.  The idea behind all these offers is to targeting people that haven’t been to Dulwich before and to get it to snowball.

MM was thanked for addressing the meeting and the Trust will support these ideas in whatever way is possible.  

2.	Apologies for Absence: Jack Spearman, Jonathan Hunt
3.		Last Meeting’s Minutes – verify minutes from 9 June 2014.  MP to further circulate.

MAIN ITEMS BY OBJECTIVE
4.	A Thriving Trust including:
		
4.1  Appointment of Chair 

EM agreed to continue in his role as Chair for 3 months as long as the board assigned a number of responsibilities during this period – see Item 4.4 below.  The role of Chair will continue to include:
-	Chairing meetings
-	Setting direction and objectives
-	Co-ordinating activity 
	
	Chair will set out in writing the details of the various other roles, including internal and 	external communications, etc. 

	The situation will be reviewed with the intention of appointing a new Chair after 3 	months. 

4.2	 Appointment of Secretary

MP appointed as Secretary
MP

4.3	 Appointment of Treasurer

	EM to confirm if able to take on this role depending on the above.
EM
4.4	 Appointment of board members to other specific roles

Andy Greig and Jonathan Hunt were formally co-opted on to the Board

The following roles were agreed for board members:

	- Point of contact for owners and the club.  AG, DH
	- External communications, including with the club, local media and dealing 	with Trust emails (other than new members and mail order requests for shop 	items). DH and JB
		-  Internal communications, including Google Group administration, website 			(managing interface with administrator, posting stories), Twitter.  DH, JB
		-  Writing newsletter x 3 / year.  DM
		-  Managing members email list and communicating to new members.  MP
	-  Lead on ground development issues.  JM, DM 
	-  Lead on scoping models of ownership and communicating with Supporters 	Direct.  RM together with DH, JB, MP, DM, JM
	-  Lead on Trust constitutional changes to enable issuing of ‘community shares’ 	to enable Trust to purchase club shares.  MP
	-  Designs for new merchandise and poster campaigns RM    
	-  Running the 100 Club.  EM
-  Running the shop.  GG, EM
-  Rota for covering the shop on home match days.  JM  
		-  Details of pricing, stock, opening times to be set out.  GG
		-  Preparing annual accounts, submitting return to the FSA and co-ordinating 			cheques. EM

It was noted that there is likely to be a need for further advice on legal and finance issues related to ground ownership and models for ownership.  It would be useful to ensure that the two remaining co-opted positions are filled with people that have experience relating to these issues.  

4.5	 Discussion of Aims and Objectives of the Trust

Current Aims and Objectives distributed and members asked to consider amending these.  DH and JM to lead on this issue
DH, JM

4.6	 Discussion of possible amendments to constitution 
 
	It was agreed that an appropriate time to make any amendments to the constitution 	would be linked to next year’s AGM.
MP, RM 

	4.7  Submission by Trust to London Assembly on stadium-led regeneration.

	A draft of this document will be circulated to board members once completed.  If 	agreed, this will be submitted to the London Assembly by 15 August.   
MP, DM, JM

4.8	Trust shop
4.8.1	Cover during early season games
See above.  Main issue is cover for first league game of the season on 09/08/14 v Harrow Borough
JM
4.8.2	Merchandise storage
		AG confirmed that we now have the office by the bar as a stock room and 			within that we have a locked cupboard.    
AG
4.8.3	New merchandise ideas

		Open to new ideas for stock  
GG, RM, DH
4.8.4	Awning for shop

		Still awaiting further news on this from Hadley as this issue is connected to 			knocking down a wall for a soft-play area.
AG
5.	A Thriving Club

5.1	 Discuss overall position of club and ground in light of presentation by Hadley Property Group

JM and DM to lead on this issue.

	It was agreed there would be a separate submission by the Trust to Hadley on 		   	ground development that would not be tied to the specific questions in the architect’s 	ground development questionnaire.  To be drafted by JM and DM.
										JM, DM

5.2	Discuss ownership models, including involvement of the Trust, discussions with the DHFC Football Committee and with Supporters Direct. 

	It was recognised that this issue would need to be a priority for the Board’s 	engagement in the coming year.  It would potentially need a sub-group of people to 	lead different strands of work.  DM, JM, JB and DH expressed an interest in assisting.   	RM would take overall lead on this issue.
RM
6. 	Growing support and Community links

6.1	 Report on Lambeth County Show, 19-20 July.

	GG thanked for all work he had done and he in turn thanked all people who turned up 	to help. See also MM discussion at start of the meeting.

6.2	 Further events?

	Peckham Rye, 7 September, 11.00 am – 5.00 pm.  This coincides with Non-League day 	so we may run the event from 11.00 am to 2.30 to enable all to attend the home game.  	Trust members would lead a procession of interested people from the stall to the game 	once the stall closed.
GG
	There are potential other events that GG will check.
GG 

7.	AOB
	
	7.1 Fixtures notice board outside of ground

	AG to investigate further with Sainsbury’s.  Also issues of making vandal-proof and 	costing. 
	AG
	7.2

	DH is writing an article in a personal capacity about the football club and its growing 	support for the Stand AMF magazine.
DH

7.3

DH and JB have discussed have beer options with bar manager, including trying out new beers and arranging for other areas around the ground from where beer can be sold.

	7.4
	2018 celebratory event in Hamburg, run by Altona for clubs formed in 1893 to mark the 	respective club’s 125th anniversaries.  Further 	discussions to take place with the 	Football Committee.   

8.	Next meeting

8 September 2014 in the club boardroom.